Accounts Receivable / Payable Specialist, Full-time, Atlanta, GA

New Position.

Commercial General Contractor in Atlanta

We are seeking a detail-oriented and organized Accounts Receivable / Accounts Payable Specialist to support the daily financial operations of a growing commercial general contracting company. This role is responsible for managing invoicing, collections, vendor payments, and maintaining accurate financial records while working closely with project managers, vendors, subcontractors, and leadership.

Work Schedule: Monday through Friday, based on a 40-hour work week. Daily start and end time may be flexible and can be adjusted to allow for optimal commuting hours and traffic considerations.

Compensation: Salary will be competitive and commensurate with experience, versatility, and a demonstrated history of stable employment.

Full benefit package

Accounts Receivable (A/R) Responsibilities

• Process monthly progress billings and time and materials invoices
• Coordinate with project managers to ensure billing accuracy and proper documentation
• Track lien waivers, compliance documents, and supporting materials required for payment release
• Monitor aging reports and proactively follow up on outstanding balances
• Communicate professionally with clients regarding payment status and discrepancies
• Apply incoming payments and maintain accurate customer account records
• Reconcile customer accounts and resolve billing issues promptly
• Assist with cash flow tracking and reporting
• Maintain organized digital and physical billing records
• Retainage tracking

Accounts Payable (A/P) Responsibilities

• Tracking of asset listing and loan payments
• 401K reconciliation and reporting
• Workman comp and general liability audit reports – monthly and annually
• Review, verify, and process vendor and subcontractor invoices for accuracy and approval
• Match invoices with purchase orders, contracts, and receiving documentation
• Coordinate approvals with project managers prior to payment processing
• Prepare and schedule weekly check runs and electronic payments
• Track subcontractor compliance requirements including W-9s, insurance certificates, and lien waivers
• Maintain accurate vendor files and payment histories
• Reconcile vendor statements and resolve discrepancies
• Assist with subcontractor draws and progress payments
• Ensure timely payments to maintain strong vendor relationships
• Work with project managers and field team
• Support year-end reporting and 1099 preparation

General Responsibilities

• Maintain accurate accounting records in company accounting QuickBooks
• Assist with month-end closing procedures and reporting
• Support audits and financial reviews as needed

Qualifications

• 5+ years of A/R and A/P experience, preferably within construction or contracting industry
• Familiarity with construction billing practices (progress billing, retainage, lien waivers preferred)
• Strong attention to detail and organizational skills
• Proficiency in accounting software and Microsoft Office (Excel required)
• Ability to prioritize tasks in a deadline-driven environment
• Professional communication skills with clients and vendors